Set Up-Location

[SagalShirdon]

How is the location coming along? Do we have one yet or is OSU as always taking forever to confirm a location?

[UmmSakinah]

I surmise the latter.

[Hala]

Naima Shirdon would know, she put the request in.

[fshareef]

for now we have MP confirmed... still tryin for HI... if that doesn't come through, we prolly will have to look for somewhere off campus

[mahin]

MP = Mcpherson 1000?

[bintamina]

MP = Mcpherson 1000?Yes.


The request for HI 0131 was sent out. Although there's a bit of a time conflict on the Saturday morning - the event ends at 11:45 AM. We're hoping to negotiate with the Vietnamese Student Association as they are putting on a cultural show at the time ... we'll see what happens, inshaaAllah our super nice email will get us results..

We'll let you know how that turns out.

[UmmSakinah]

Do we know the times for Love Notes yet? I mean the exact start and end times for all three days?

[Hala]

Nope.

[bintamina]

HI 0131 was confirmed [the remaining times anyway] ... so that's:

FRI - 10:30 AM - 11:00 PM
SAT - 12:00 PM - 11:00 PM
SUN - 9:00 AM - 11:00 PM

Now that we have the confirmation for the remaining times, we can send that email to the VSA.

So we have McPherson confirmed for all three days which holds 356 and Hitchcock which holds 640.

[UmmSakinah]

Sounds really good Set up Committee! You going to ask VSA if they can end earlier on Saturday ? If it's a cultural show, I doubt they will but let's see what happens insyaallah.

What about the balcony issue? (seriously, when this question was posed, my first and immediate thought went to Romeo & Juliet).

[Abu Hurayrah]

HI 0131 was confirmed [the remaining times anyway] ... so that's:

FRI - 10:30 AM - 11:00 PM
SAT - 12:00 PM - 11:00 PM
SUN - 9:00 AM - 11:00 PM

Now that we have the confirmation for the remaining times, we can send that email to the VSA.

So we have McPherson confirmed for all three days which holds 356 and Hitchcock which holds 640.You know....640 people...are we sure HI is going to big enough?

[Abu Hurayrah]

So, if VSA does not move out for us, would we just deal or move elsewhere? I'm guessing that with our soaring ambitions we have our sights firmly set on HSA.I know what the VSA is, but what is the HSA?

[SagalShirdon]

I'm confused has the location changed? I just got an email from the almaghrib registrar and it says the location is McPherson. I thought it was Hitchcock.

[Hala]

I'm confused has the location changed? I just got an email from the almaghrib registrar and it says the location is McPherson. I thought it was Hitchcock.No. Br. Ali with Marketing at HQ contacted me wanting to know the location. I explained to him the 2 locations we're choosing from. So he said that he wanted to put up a map on the website so out of towners can at least get a clue of where the seminar will be held. So because it's all on the same campus, it won't be a problem if the location shifts just a bit. Basically, just something to let ppl plan ahead for the seminar, naimly travelers.
Feel me?

[bintamina]

We're hoping to negotiate with the Vietnamese Student Association as they are putting on a cultural show at the time ... we'll see what happens, inshaaAllah our super nice email will get us results..
The Response:




This is in regards to your query about our event. Our annual Cultural Show typically runs from roughly 6:30 P.M. to 12 midnight. Our original reservation for Hitchcock comprised the entire day, as we need time for last minute practice, and setting up all the technical aspects of the show, but according to the online webviewer, this has changed.

I've been very disaffected with the administration in our quest to find a suitable stage space on which to conduct our show. However, this has nothing to do with you, as you had no idea that we needed the room when you reserved the space.

You are in luck, however. The Cultural Show has been moved to April 28th, and (barring any more jarring changes to our scheduling by the administration) the space in Hitchcock will be available for you. We were merely going to use the space as an all-day dress-rehearsal. We still need the rehearsal time, however, as your event is now scheduled, I find it would just be easier to concede the space. We may have a short practice to make use of the stage space in the early morning hours, and then we will vacate the space at 10 as per your request.

Best of luck with your event.

Alhamdulillah. A space of 640 ... I'm lovin it =]


Wa Salamu Alaikum Wa Rahmatullahi Wa Barakatu

[bintamina]

Ideally we'd get them to vacate earlier than that [which if we ask I'm sure inshaaAllah, wouldn't be a problem as it's only a dress rehersal...inshaaAllah] ... but HQ hasn't sent the confirmed times yet - have they Hala?

[Hala]

ALHAMDULILAH!!
Let the promotions continue in order to fill all 640 seats!

[Hala]

Timings haven't been confirmed by HQ.
However, although Hitchock is amazingly huge, I think we should stick with McPherson until we are sure it's not big enough. Tayybah had nearly 400 students register for the seminar, and they had around 280 show up. And I think we are all in agreement that Hitchcock's lighting isn't the best. So...how does that sound Naima?

[Shareef Dabdoub]

How long before the administration makes us drop one of the locations?

[Hala]

How long before the administration makes us drop one of the locations?Y'know, that's a really good question. My gut tells me to go with McPherson and that 356 PAID students is high, and alhamdulilah if we achieve that.
I'll run that by HQ. We should pick one fast though.

[craving-jannah]

Timings haven't been confirmed by HQ.
However, although Hitchock is amazingly huge, I think we should stick with McPherson until we are sure it's not big enough. Tayybah had nearly 400 students register for the seminar, and they had around 280 show up. And I think we are all in agreement that Hitchcock's lighting isn't the best. So...how does that sound Naima?
Thats true...Mcpherosn is better, and the final count of ppl won't most likely be as high as the number of registrants.
But we won't be able to know that final number till the day of the class, as a lot of ppl pay on friday and even saturday. that would be too close to make arrangements.
Even if we have fewer than 356 students, the room might be tight. we should plan to leave atleast a row between the brothers and sisters.
The setup committee can discuss these issues, inshAllah.
Allahualum.

[mahin]

Timings haven't been confirmed by HQ.
However, although Hitchock is amazingly huge, I think we should stick with McPherson until we are sure it's not big enough. Tayybah had nearly 400 students register for the seminar, and they had around 280 show up. And I think we are all in agreement that Hitchcock's lighting isn't the best. So...how does that sound Naima?

McPherson is way better..but if we get more people than McPherson can hold..can we book a hotel room??? I'm just saying that because Hitchcock blows...it feels like a cave and the restroom amenities and whatnot aren't the best.

[bintamina]

How long before the administration makes us drop one of the locations?
Soon. I got an email from the event planning office, they noticed we had the two places booked for the same weekend and said there are other organizations that are looking to get one of these locations for that same weekend.

[bintamina]

Let's take a look at the Pros and Cons inshaaAllah:


McPherson in Focus


HAS:

better lighting
a space of 356
closer to central campus [close to eateries]
better facilities
a chalkboard
[b]DOES NOT HAVE:

a huge lobby [rather, it only has a hallway outside the room]
spacious hallways [in other words it’s a tight squeeze...too much traffic]
a sufficient area outside of the venue to set up registration tables [while avoiding traffic]

[bintamina]

Hitchcock in Focus

HAS:

huge lobby [which we may pray in, set up tables for registration, food, and so on]
a space of 640
newly renovated
looks nicer – aesthetically [carpet, nicer seats, a stage]
two separate entrances that we can designate for the brothers and sisters respectively
<O:pDOES NOT HAVE:

great facilities [primarily bathrooms]
that closeness to the eateries as compared with McPherson
the best lighting as compared with McPherson
a chalkboard
</O:p* lists are subject to change - add on whatever you feel is a pro or con inshaaAllah</O:p
<O:p

[Rahma]

Hitchcock in Focus


newly renovated [this includes seats and lights, if I'm not mistaken</O:p
<O:pLighting? I went in there the other day and it still feels super dark...even the hallway seems dark. The bathroom..way too small. Have we looked into any hotels? It doesn't have to be as extravagant as the Wyndham Hotel in Chi-town but maybe something a little bit nicer then either of those places.

[Hala]

JazaakiAllah khayr Naima.

[craving-jannah]

Hotels close to campus:
1.http://www.theblackwell.com/meetingbanquet/meeting_facilities.asp
2.http://www.ichotelsgroup.com/h/d/hi/1/en/hotel/cmhos/event-facilities/meeting-rooms

[bintamina]

Hotels close to campus:
1.http://www.theblackwell.com/meetingbanquet/meeting_facilities.asp
2.http://www.ichotelsgroup.com/h/d/hi/1/en/hotel/cmhos/event-facilities/meeting-rooms
JazaakAllahu Khayr.

Contacted Blackwell a while ago - and the space is booked for these dates and inshaaAllah Holiday Inn will be getting back to me soon.

[mahin]

What bout Ramada on Olentangy next to Plaza international?

[Hala]

I'll list my reasons why I think we should stick with McPherson in a little bit.

[Rahma]

I'll list my reasons why I think we should stick with McPherson in a little bit.
can't wait..

I thought we were going for something along the lines of the ''Wyngdom'' hotel..but In sha'Allah McPherson might be ok. I strongly resist...Hitchcock.

[Hala]

Here's what I'm saying.
Let's stick with McPherson until we have 300 PAID students. Why? I'll explain to you why:

#1. We don't have many paid students.
#2. We have 41 seats left to fill McPherson. (registered students, not paid)
#3. After we fill the 41 seats, we start hustling people to get them paid
#4. We put all the registrants after 356 on a waiting list for Love Notes...hopefully they'll learn NEVER to wait too long to register.
#5. We explain to the non paid registrants that there's a waiting list of students wanting to get on the list, and if they don't pay, their seat may be filled up by another student.
Talk about an urgency to pay!

Make sense?

[mahin]

Here's what I'm saying.
Let's stick with McPherson until we have 300 PAID students. Why? I'll explain to you why:

#1. We don't have many paid students.
#2. We have 41 seats left to fill McPherson. (registered students, not paid)
#3. After we will the 41 seats, we start hustling people to get them paid
#4. We put all the registrants after 356 on a waiting list for Love Notes...hopefully they'll learn NEVER to wait too long to register.
#5. We explain to the non paid registrants that there's a waiting list of students wanting to get on the list, and if they don't pay, their seat may be filled up by another student.
Talk about an urgency to pay!

Make sense?

I second this.

[bintamina]

Here's what I'm saying.
Let's stick with McPherson until we have 300 PAID students. Why? I'll explain to you why:

#1. We don't have many paid students.
#2. We have 41 seats left to fill McPherson. (registered students, not paid)
#3. After we will the 41 seats, we start hustling people to get them paid
#4. We put all the registrants after 356 on a waiting list for Love Notes...hopefully they'll learn NEVER to wait too long to register.
#5. We explain to the non paid registrants that there's a waiting list of students wanting to get on the list, and if they don't pay, their seat may be filled up by another student.
Talk about an urgency to pay!

Make sense?Makes a whole lotta sense.

Ok ... so in the meantime however, we're keeping the reservation for Hitchcock for backup. There are other organizations that are looking at both of these spaces for these dates, but hopefully inshaaAllah we can organize it so that the SSA will take on the other building, because having the MSA with two reservations for one date isn't going to fly.

McPherson is superior in all ways but one, I think, so if all goes well inshaaAllah this is the best option, if we're weighing the pros and cons.

Wa Salamu Alaikum Wa Rahmatullahi Wa Barakatu

[Abu Hurayrah]

You guys are perfectly on track, maa shaa Allaah...